EXECUTIVES

HNP Ontario's executive team collectively works to organize informative events, run an ambassador program, and provide learning opportunities to individuals in the GTA and around the world. 

PROJECT LEAD/EXECUTIVE DIRECTOR

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HUMAN RESOURCES DIRECTOR

RESPONSIBILITIES: 

  • Overseeing the exec team to make sure everyone stays on top of tasks

  • Getting the organization formally registered so we can hand out volunteer hours

  • In charge of recruitment processes and conducts interviews

  • Maintain and organize HNP Ontario's Google Drive

  • Ensure that all emails are replied in a friendly, timely, and professional manner

  • Working with the Ambassador Directors/Coordinators to recruit & interview ambassadors

  • Set up training workshops for volunteers before events with events directors.

  • Draft letter of references for ambassadors who have been with the organization for 4+ months.

  • Schedule monthly team bonding activities for the exec team.

  • Acquiring licenses for events (if needed).


REQUIREMENTS: Previous leadership experience; being comfortable in new and challenging environments, ability to lead a team, strong time management & organizational skills.

HUMAN RESOURCES ASSOCIATE

RESPONSIBILITIES: 

  • Overseeing the exec team to make sure everyone stays on top of tasks

  • Helping with the process of getting the organization formally registered 

  • Working with the Ambassador Directors/Coordinators to recruit & interview ambassadors.

  • Setting up training workshops for ambassadors before events with events directors.

  • Help the HR Director draft letter of references for ambassadors who have been with the organization for 4+ months.

  • Help schedule monthly team bonding activities for the exec team.

  • Acquiring licenses for events (if needed).


REQUIREMENTS: Previous leadership experience; being comfortable in new and challenging environments, ability to lead a team, strong time management & organizational skills.

SECRETARY 

RESPONSIBILITIES:

  • Responsible for creating spreadsheets for attendance at weekly meetings.

  • Draft task lists and emails for weekly meetings.

  • Responsible for compiling meeting minutes for each week’s meeting.

  • Coordinate with the events and finance teams to make fundraising and event proposal spreadsheets.

  • Supervise the submission of hours for the executive team on a weekly basis.

  • Maintain and organize HNP’s google drive on a biweekly basis. 

  • First point of contact for anyone on the exec team who requires assistance with executive team forms (eg: contact info forms, poster request forms, consent forms, reference letter request forms etc)

  • Respond to emails and instagram dms in a timely fashion.

  • Draft semi-annual reports for each of the different departments on the team.

  • Create and send out zoom links for all exec meetings on a weekly basis.

  • Responsible for executive team member quarterly check ins via feedback forms.

  • Schedule exit interview for non-returning members & help out with exec hiring.

  • Keep a membership database and ensure it is up to date

  • Inform other executives of deadlines for meetings, mailings and other commitments.

  • Organize and maintain contact information of executive members.


REQUIREMENTS: Being comfortable in new and challenging environments with strong communication skills. Familiarity with google forms, excel spreadsheets, zoom and google drive is an asset, but not required.

EVENTS DIRECTOR

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EVENTS COORDINATOR

RESPONSIBILITIES: 

  • Planning & executing events for HNP Ontario along with the events directors

  • Research and reach out to potential guest speakers for our events.

  • Manage all event set-up, tear down and follow-up processes.

  • Work under the events director to maintain event budgets, book venues/equipment, access and submit events’ overall success reports.

  • Manage event operations and logistics on the day of.

  • Create event advertisement posts in collaboration with the marketing team.

 

REQUIREMENTS: Previous leadership experience is an asset; being comfortable in new and challenging environments, strong communication & organizational skills.

MARKETING DIRECTOR

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MARKETING ASSOCIATE & GRAPHICS DESIGNER 

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INTERN

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VOLUNTEER DIRECTOR

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VOLUNTEER COORDINATOR

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DIRECTOR OF FINANCE & FUNDRAISING

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FINANCE & TECHNOLOGY ASSOCIATE

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SPONSORSHIP COORDINATOR & PUBLIC RELATIONS OFFICER

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SOCIAL MEDIA COORDINATOR & MANAGER

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